Display Screen Equipment (DSE)

This section contains key information, advice and support for managers and staff to assist them in undertaking their roles and responsibilities under the Display Screen Equipment Process and to ensure employees have a properly assessed and supportive work station, whether in the work or a home environment.

National Services Scotland

This section contains key information, advice and support for managers and staff to assist them in undertaking their roles and responsibilities under the NSS Display Screen Equipment Procedure,

Due to most of us all requiring to working at home during this time, we have developed the NSS DSE Working at Home guidance specifically looking at how you can set up your workstation within your home environment, using everyday items.

Please use this guide to ensure that you are staying safe and if you feel that there is additional equipment or support that you need please chat to your Line Manager or one of your Local Business Unit DSE Assessors

Whilst it may seem easier to simply open the laptop and start working without making any adjustments, this can lead to poor posture, which can cause pain and discomfort over time. It is well worth taking a couple of minutes to set up your work area / workstation correctly each time you sit down to work. 

More information on how to set your desk up please review the following guide:

VDU Glasses Reimbursement

NSS will reimburse the cost up to the value of £65.00 for spectacles for VDU use, bifocal or varifocal, incorporating a special prescription for VDU use.
To access and process a request via a VDU Perscription submission via ServiceNow - Finance and Procurement portal

If you require additional information you can contact the NSS Health & Safety Advisors through HR Connect Contact Us / Health and Safety 

NHS 24

This section contains risk assessments for use by NHS 24 employees for Display Screen Equipment as well as guidance for managers.

For further information on Display Screen Equipment within NHS 24, please access the DSE policy.

NHS Golden Jubilee

Guidance on Display Screen Equipment

The Health and Safety (Display Screen Equipment) Regulations 1992 are designed to minimise the 'real' risks associated with display screen equipment.

It is the employer's responsibility to:

  • assess the risks to health arising from working with display screen equipment and the associated workstations;
  • introduce appropriate measures to prevent or control the risks;
  • plan the activities of users at work so that their daily work on display screen equipment is periodically interrupted by such breaks or changes in activity as reduce their workload at that equipment;
  • ensure that eye and eyesight tests are available to users and employees about to become users at their request.  The provision of basic corrective appliances must also be available if deemed necessary by an ophthalmic optician or optometrist; and
  • provide adequate information and health and safety training in the use of any workstation upon which an employee may be required to work.

Public Health Scotland

 On this front page you will find initial information you need to know when using display screen equipment.
Update - March 2020
Due to the COVID-19 virus there may be a requirement for us to be working at home for a period of time. Below you will find some top tips when working on a PC or laptop remotely (at home, from home, another office, hotel room etc) please review the information below to support you to ensure that you are able to as far as possible:
  • Raise your screen
  • Make sure your screen is raised so that the top of the screen is at eye level. This can be done using an adjustable laptop stand, a box or some books if necessary.
  • Use a separate keyboard and mouse
  • This enables the laptop screen to be positioned correctly
  • Report pain or discomfort If you feel discomfort 
  • Report it to your line manager as soon as you notice it. In some circumstances, a referral to the Occupational Health Service may be appropriate.
  • Adjust your chair height
  • Your arms should be at right angles, with forearms lightly supported by the work surface. You may need a footrest if your feet are not firmly on the floor
  • Make sure the lower back is well supported
  • Support for your lower back will help encourage good posture. You can use a folded towel to give you more support or consider a back-support cushion if needed.
  • Take regular, short breaks
  • Move around for five or ten minutes every hour, aiming for frequent, short breaks.
  • Consider taking micro breaks to stretch, move around, change activity by taking a phone call, do some reading or get a drink to avoid prolonged static postures.
  • Take more frequent breaks if your DSE setup is not optimal or if you are experiencing discomfort. 
 Try to avoid:
  • using phones or tablets for a long time,
  • sitting on unsupportive seating such as a sofa,
  • static postures.
 Please check out the NSS HR Connect Portal Tab – For Employee Tab for more information contained within NSS DSE Safety and Comfort and NSS Laptop Guides.If you are working in the office and are feeling discomfort you can access the DSE Self-Assessment form and guidance.Further information will be populated on this page once your Board Health and Safety arrangements are developed.If you require additional information and help in the first instance please email phs.health-and-safety@phs.scot

Scottish Ambulance Service

Scottish Ambulance Service recognises its legal and moral duty to comply with health and safety (Display Screen Equipment) Regulations, and its responsibilities to minimise risks involved with the continued use of DSE, so far as is reasonably practicable, i.e. musculoskeletal injuries, eyestrain, fatigue and stress. To assist with this the following criteria should be observed at all times:

  • DSE workstations should meet minimum safety requirements
  • The needs of DSE users should be regularly assessed
  • DSE users should be provided with appropriate information, instruction and training